Hiring from WhatsApp/email is chaos

Hiring from WhatsApp & email is chaos — and it’s costing you hires.

It starts innocent:
• A CV on WhatsApp
• A voice note
• “Please email my documents”
• A forwarded screenshot from a friend

Then it turns into a mess.

Because WhatsApp and email were never designed for hiring.
They were designed for conversation — not coordination.

The problem isn’t candidates. The problem is scattered hiring.

When applications are spread across WhatsApp, email, and random DMs:
• You lose track of who applied for what
• You forget who you promised to call back
• You miss follow-ups (and good candidates move on)
• You can’t see your pipeline at a glance
• Two people message the same candidate with different info

And the worst part?

Your “hiring system” becomes someone’s memory.

Why WhatsApp & email break hiring

1) No single source of truth
WhatsApp has chats.
Email has threads.
Your hiring needs one place where everything lives.

So what happens?
• CVs are buried in chat history
• Attachments get lost on phones
• Screening notes sit in someone’s head
• Interview links are sent in different places
• Nobody knows the latest status

If your hiring depends on searching chats, you don’t have a workflow — you have luck.

2) No pipeline = no momentum
Hiring is a process:
Applied → Reviewed → Shortlisted → Interview → Hired

If you can’t see the pipeline, you can’t move candidates forward.

Instead, candidates stall because:
• Nobody is sure who’s next
• Follow-ups don’t happen on time
• Shortlisted people go quiet
• Great candidates accept other offers

3) Roles get mixed and you start guessing
This is the big one for small teams.

When you’re hiring more than one role, WhatsApp/email collapses:
• “Which job was this person for again?”
• “Did we already interview them?”
• “Who spoke to them last?”
• “Why do we have two CVs for the same person?”

The fastest way to lose candidates is confusion.

The simple fix: one role = one workspace

Instead of one inbox for everything:
• Junior Sales → Junior Sales workspace
• Admin Assistant → Admin Assistant workspace
• Driver → Driver workspace

Each role gets:
• One application link (so candidates apply in one place)
• One private workspace (so every application lands together)
• A pipeline: Applied → Reviewed → Shortlisted → Hired
• One application per candidate (no duplicates)
• Automatic confirmation + status updates
• All CVs and documents in one place

This is the difference between receiving applications and managing hiring.

How to know you’ve outgrown WhatsApp/email hiring

If any of these are true, you’re already past the limit:
• You’ve lost a strong candidate due to slow follow-up
• You’re running 2+ roles at once
• More than one person helps with hiring
• You’ve double-booked interviews
• You’ve said “I’ll reply later” and forgot
• Your CVs are spread across phones and inboxes

Hiring isn’t hard — scattered hiring is hard.

Create one clean hiring link per role

Create a position for free.
When you’re ready, publish it and share one link anywhere.

Every application goes into the correct workspace automatically.

Stop hiring inside WhatsApp and email. Start hiring inside a workflow.