One Position = One Workspace

  Posting isn’t the problem — managing applicants is.

  Most job boards help you post a position.

  Then the applications arrive… and everything falls apart.

  At first it feels simple:

  • A few CVs

  • A WhatsApp message here and there

  • Some email attachments

  • A quick spreadsheet “we’ll update later”

  Then hiring gets real.

  Suddenly:

  • You’re hiring more than one position

  • Applicants come from WhatsApp, email, referrals, LinkedIn, job boards

  • You’re not sure who you replied to

  • Follow-ups slip

  • Strong candidates move on before you even schedule

  If this sounds familiar, you’re not bad at hiring — you’ve just hit the limit of “inbox hiring.”

  The real breaking point isn’t company size. It’s concurrency.

  Hiring breaks when:

  • More than one position is active

  • Interviews span multiple weeks

  • Applicants arrive from multiple channels

  • You need a real pipeline: Applied → Reviewed → Shortlisted → Hired

  Why “one position = one workspace” fixes it

 

1) A position needs a workspace — not an inbox

  Inboxes are built for messages.

  Hiring is built on decisions.

  When everything lands in an inbox:

  • Your “system” becomes memory

  • Your spreadsheet is always behind reality

  • You lose the context of who applied to what

  • You can’t see what’s pending vs done

  A workspace makes the position visible — and keeps it moving.

 

2) The pipeline stays visible (so progress is forced)

  When applications pile up, you need a pipeline that forces progress:

  Applied → Reviewed → Shortlisted → Hired

  Without a pipeline, candidates get stuck:

  • “We’ll review later”

  • “Did anyone screen this?”

  • “Who did we promise to call?”

  • “Was this person rejected?”

  If you can’t see the pipeline, you can’t move the position forward.

 

3) One position link stops uncontrolled inflow

  Instead of CVs arriving from everywhere, you send one link.

  Every applicant enters the same flow.

  That means:

  • One clean list per position

  • Consistent screening

  • Faster follow-ups

  • A better shortlist (because the best candidates don’t wait)

  The simple fix: one Position = one Workspace

  Instead of collecting applicants across everywhere, run one clean flow:

  • One public position page (one link to apply)

  • One private workspace (everything lands in one place)

  • A pipeline: Applied → Reviewed → Shortlisted → Hired

  • One application per candidate (no duplicates)

  • Automatic confirmation + status updates

  • CVs & documents attached to each application

  This turns “inbox chaos” into a clean shortlist.

  How to know you’ve outgrown inbox hiring

  If any of these are true, you’re already past the limit:

  • You’ve said “I’ll review later” and forgot

  • You’re hiring 2+ positions at the same time

  • Applicants are spread across phones and inboxes

  • Your spreadsheet is never up to date

  • You’ve lost a strong candidate because you followed up late

  Volume isn’t the enemy. Disorganization is.

  Create a position for free

  Create your position page in minutes.

  When you’re ready, publish it and share one link anywhere.

  Every application goes into the correct workspace automatically.

  Stop sorting applicants. Start hiring with a workflow.